Accounting Technician (Bookkeeper)

Refinery is looking for a full-time Accounting Technician (Bookkeeper) to join our Operations Team.  The Accounting Technician will primarily support the Accounting Lead to take care of the day-to-day accounting tasks in the preparation and reconciliation of the month-end and year-end financials.  And because we are a small but mighty team and everyone at Refinery wears many hats, this role also has responsibility for payroll, IT services coordination and office management.  This position reports to the VP, Operations & Client Experience. 

What is Refinery all about? 

We’re an international leadership development consulting firm that brings a dose of reality to our clients. Our bold approach to leader development is a cross-pollination of academic research, behavioural principles, customized learning experiences and our deep understanding of human behaviour. We are a highly skilled, incredible group of people that share a natural curiosity and passion for our work, and a desire to develop our clients and ourselves. We know that most people don’t unleash their full potential because they are unable or even afraid to dig deep and challenge their own perceptions and beliefs. We help people to reveal their true selves because we know that real, sustainable change and growth can happen only through exposing ourselves. We do this for personal reasons: We believe that everyone has a better, healthier, stronger version of themselves that is just waiting to be unleashed upon the world.

• Prepare monthly cashflow statement 
• Prepare and analyze bi-weekly revenue and billing reports and attend the bi-weekly sales pipeline meetings 
• Prepare preliminary Trial Balance for parent company 
• Complete bank account and credit card reconciliations  
• Manage Accounts Payable including entering, reviewing and making payments by ACH and wire transfers 
• Make GST and corporate tax payments and prepare journal entries 
• Client invoicing, monitor Accounts Receivable weekly and liaise with Client Leads on overdue accounts  
• Month-end GL account reconciliations 
• Prepare journal entries 
• Preparing ad hoc financial reports as required by management 
• Assist the Accountant with the monthly financial package preparation 
• Assist the Managing Director with monthly expense report, etc. 
• Maintain accounting systems, user licenses, access, vendor info, etc. 
• Prepare the semi-monthly payroll for the Canadian employees, and manage the year-end payroll process 
• Prepare Workers’ Compensation and EHT reports and filings and manage the year-end payroll process 
• Prepare contracts for external consultants 
• IT – liaise with our external provider on day-to-day technology issues, oversee the IT roadmap, coordinate hardware purchases, maintain office equipment and inventory, Microsoft licenses and technology platforms such as Zoom 
• Marketing – working with the VP, Client Leadership, make updates to the Refinery website and liaise with the team in Chile to coordinate changes to the Spanish website 
• Office Management – maintain the office monitoring for cleanliness, office supplies, recycling, checking for mail, assisting with occasional in-office events, lunch orders, etc. 

Your Keys to Success

• Must be a Canadian citizen or Permanent Resident  
• 2-year college diploma in Commerce, Accounting or any business-related field 
• Minimum of 2 years’ experience in a similar role with a strong emphasis on the accounting and technology aspects of this role 
• Experience with Oracle Netsuite and OpenAir or similar ERP is important 
• Payroll experience using ADP Team Pay (or a similar system) and knowledge of Employment Standards in multiple provinces  
• Experience using WordPress 
• Client-focused – you have experience delivering exceptional service to internal and external clients 
• Detail-oriented – your attention to detail is remarkable; you literally think of everything 
• Tech savvy and very comfortable with Excel, PowerPoint, Word, Teams, Asana, Zoom, hardware, software and you will be able to source and learn new things on the fly.  
• Able to discern and communicate priorities when faced with multiple requests  
• “Can-do,” proactive attitude; you’ll take the initiative to get stuff done 
• Organized, for yourself and for the benefit of others 
• Great teammate – you’ll pitch in to help others to achieve team goals 
• Besides excellent written/spoken English being a requirement, written/spoken Spanish and/or French would be an asset 
• You learned about what we do, how we do it and who we are by checking out our website at www.refineryleadership.com.  

What We Can Promise You 

• Challenging work that will test your resourcefulness and expand your portfolio of experience 
• Opportunity to learn and grow in the company and to help others do the same 
• Incredible professional development opportunities that will help you understand our work AND help you to become a better leader in everything you do 
• A collaborative, friendly, supportive, and fun group of co-workers 
• Flexible work arrangements including the opportunity to work from home and in our downtown Vancouver office and flexible start times 
• Competitive compensation and excellent benefits  

Tell us about yourself in a cover letter that accompanies your resume – please don’t skip this part, we’d like to know a bit more about you and why you are interested in this role.    

Refinery believes inclusion enables diversity to thrive and believes that diversity in all its forms adds value to Refinery and its stakeholders. Folks with diverse backgrounds, lived experiences, and different perspectives are strongly encouraged to apply. Also, while we’d love to chat with everyone, please note that we will only follow up with candidates who have the relevant skills and experience to be successful in this role. 

Thanks for applying to careers@refineryleadership.com!